Administrative Assistant III

Administrative Assistant III
Location: Calgary, AB.
Contract Length: 6 months
Schedule: Monday – Friday, 40hours/week
Overview
We are seeking an experienced and highly motivated Administrative Assistant to support a fast-paced team of approximately 130 employees, including senior executives. This is a high-visibility role offering exposure to leadership, a wide variety of responsibilities, and strong opportunities for professional growth.
The ideal candidate is proactive, organized, and capable of managing multiple priorities in a dynamic environment.
Key Responsibilities

• Provide comprehensive administrative support to a large, high-performing team
• Manage complex calendars for senior leaders, including scheduling meetings and coordinating availability
• Prepare and process expense reports accurately and in a timely manner
• Coordinate meetings, conferences, and team events
• Handle communication tasks including answering phones, managing email correspondence, and liaising with stakeholders
• Maintain records, files, and documentation systems
• Order and manage office supplies, and assist with mail distribution
• Support special projects, including:
  • Data collection and reporting
  • Information compilation and analysis
  • Presentation preparation
• Ensure high-quality service and responsiveness to internal clients
• Contribute to a collaborative team environment by supporting various administrative needs

Qualifications & Skills

• Proven experience providing executive-level administrative support
• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Exceptional organizational and multitasking skills
• Excellent verbal and written communication skills
• Ability to prioritize work and manage competing deadlines in a fast-paced environment
• Strong attention to detail and problem-solving skills
• Demonstrated customer service mindset
• Ability to work with minimal supervision and take initiative
• Experience supporting large teams or complex organizations is an asset

• Proactive, adaptable, and comfortable managing complexity
• Strong interpersonal skills with the ability to work across all levels of the organization
• Motivated and capable, with a “can-do” attitude

With over 90 years' combined experience, NES Fircroft (NES) is proud to be the world's leading engineering staffing provider spanning the Oil & Gas, Power & Renewables, Chemicals, Construction & Infrastructure, Life Sciences, Mining and Manufacturing sectors worldwide. With more than 80 offices in 45 countries, we are able to provide our clients with the engineering and technical expertise they need, wherever and whenever it is needed. We offer contractors far more than a traditional recruitment service, supporting with everything from securing visas and work permits, to providing market-leading benefits packages and accommodation, ensuring they are safely and compliantly able to support our clients.